Board of Directors Meeting
27 August 2024
Bloomingdale Library
(Rm 211)
1906 Bloomingdale Ave,
Valrico, FL 33596
Directors
Present:
Ralph Brown President,
Unit 7
Wrede Kirkpatrick Vice-President, Unit
1
Kathy Hofstad - Treasurer, Unit 7
Larry Barroner Secretary, Unit 3
Chris Carter Unit 4 (at-large)
Directors Absent:
Cathy James - Unit 2
Also in attendance:
Angela Parker - GPI
Ali Houshmand - ACC Chair
Carolyn Austin Newsletter Chair
Rick
Huber Parks committee
Jennifer
Kokinda Homeowner 9406 Sunnyoak Drive.
MM
made by Kathy, 2nd by Larry, to approve the July 23, 2024 RGHOA
monthly meeting minutes. Motion carried unanimously.
MM made by Kathy, 2nd by Wrede, to
approve the Aug 27 revision of the ACC Standards for Units 1-4. Revised
standards to be effective Oct 1, 2024. Motion carried unanimously.
IV. Committee and Officers Reports
A.
Ponds - Trina Dooley Alge and
duckweeds continue to be an issue with the ponds, this issue is normal during
this time of year. Communications continue with Aquatic Solutions and a monthly
report has been provided
B. Parks Rick Huber
Saturday in the Park is scheduled for 26 Oct from 11:00 a.m. till 2:00
p.m. Signs will be posted at the
community entrances about a week from the event. Currently have 7 park assistants on the
committee who assist with opening and closing the park. Backboards for the
basketball court are still being researched.
One estimate was for $3,500.00.
Board recommended the backboard should be of commercial grade and
possibly have some time warranty with the purchase. The fence in the small park was damaged
(unknown cause). Rick researched and
found replacement parts at Danielle fence.
MM by Wrede, 2nd by Kathy, to pay Rick $23.01, the cost of
two (2) slats to fix the fence. Motion carried unanimously.
C.
Newsletter - Carolyn
Austin Received 17 articles. Some minor
adjustments are still in the works. Once
complete, will forward to publisher for their action. The publisher will have it in community
members mail by 1 Oct 2024.
D.
Website - Ralph Brown
Hosting fee will need to be renewed in November.
E.
Landscape Larry
Barroner Continue to receive weekly updates on the tasks completed from the Brightview
Team Manager. 1 pine tree has been
identified as showing signs of disease. Requested
other board members bring any landscape issues to his attention.
F.
Finance/Budget Kathy
Hofstad Normal financials, overall good shape. Budget for CY25 is in draft,
if any committee has special projects, please provide your estimate to Kathy
for inclusion in the proposed draft budget. MM by Kathy H., 2nd by Wrede to
waive small balances on two properties (8978 - $4.22, and 8567 - $.15) Motion
carried unanimously.
G.
Architectural Control Committee Ali Houshmand
ACC
requests:
(0) No
requests submitted this month.
First Letters: (17) MM by Wrede, 2nd by Kathy,
to approve and accept the recommendation of the ACC for first letters for items
1-13. Motion carried unanimously.
Item
#14; Board President request GPI to provide the date of when the special letter
was mailed.
MM
by Wrede, 2nd by Kathy, to continue with the first letter contingent
of when the special letter was mailed. Motion carried unanimously.
Item
#15; Friendly letter was mailed out in May.
Home owner has filed a law suit against the insurance company. Special letter drafted by Wrede and Ralph
will be sent. Recommended item being placed on-hold till next month.
Items
16 & 17; MM by Wrede, 2nd by Kathy, to approve and accept the
recommendation of the ACC for first letters.
Motion carried unanimously
Second Letters: (5) MM by Kathy, 2nd.
by Larry, to accept the recommendation of the ACC for second letters.
Motion carried unanimously.
Attorney Letters (3) MM by Wrede,
2nd by Kathy, to accept the recommendation of the ACC for attorney
letters for item(s) #1 and #2. Motion
carried unanimously.
MM by Wrede, 2nd by Ralph, to
draft a special letter responding to the home owners response to identified
issues. Motion carried unanimously
Go
to Mediation/Litigation: See
Compliance #4.
Abatement:
No Action at
this time.
Currently
in Mediation: Compliance #2.
H.
Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs
(Collections/Compliance)
Collections:
#1. Requested GPI to determine if the account was
paid in full or is there a balance remaining to release the lien.
Compliance:
#1. Continues to be paid
#2. Home owner will remove shed by 11 Sep, 2024. Attorney will seek collection of legal fees.
#3. Screening fence removed,
item closed
#4. Current
Item in Go to Mediation. MM by Wrede, 2nd
by Ralph, to proceed with Mediation. Motion carried unanimously.
Written
reports were submitted and e-mailed to the BOD.
VI.
Old Business
A. Dead
Tree Removal MM by Wrede, 2nd by Kathy to accept the proposal from
Panorama Tree Care, LLC. for $550.00 to remove the tree and grind the
stump. Motion carried unanimously.
B. Sidewalk
Pressure Washing MM by Wrede, 2nd by Kathy to accept the proposal
from Mueller Home Repair for $3,175 to pressure wash the sidewalks along
Donnymoor Drive. Motion carried
unanimously.
C. Political
Signage Guidelines can be accessed at the Florida Division of Elections. Any political signs must be removed at the
end of election season.
VII. New
Business
A. GL Polk
Electrical Proposal MM by Wrede, 2nd by Kathy to accept the
proposal not to exceed $540.00 to rewire electrical outlets into locked boxes
in the large park. Motion carried unanimously..
B. Florida
Fountain Update MM by Ralph, 2nd by Larry to accept the proposal
to replace the capacitor and bracket inside the control box for $160.00. Motion carried unanimously.
Will hold off on replacing the lights on the fountain until
vendor provides GPI better details and estimates.
VIII.
Homeowner Concerns
ACC
chairperson is stepping down after his 23 years of community service. ACC is in need of a
chairperson. If no one volunteers, board
president asked GPI to provide pricing for the service.
XI.
Next
Meeting date September 24, 2024 Riverview
Library (Rm. 137) (CY25 Budget workshop)
X. Adjournment - meeting
adjourned at 8:10 pm by unanimous consent.
_______________________________ ________________
Secretary Date