Riverglen of Brandon Homeowners Association Inc.

Board of Directors Meeting Minutes

 3 December 2024

Riverview Library (Rm 109B)

9951 Balm Riverview Rd.

Riverview, FL 33569

 

 

I.             Call to Order and Quorum Call: Meeting called to order at 6:30 pm

Directors Present:

Ralph Brown – President, Unit 7

Wrede Kirkpatrick – Vice-President, Unit 1

Kathy Hofstad - Treasurer, Unit 7

Larry Barroner – Secretary, Unit 3

Cathy James - Unit 2

Chris Carter – Unit 4 (at-large)

 

Also in attendance:

Janet MacNealy - GPI

Ali Houshmand - ACC Chair; via phone

Jennifer Kokinda – ACC Vice Chair

Jeff Kokinda – Homeowner 9406 Sunny oak Drive

 

II.            Review/Adoption of Minutes: 22 Oct 2024 / 6 November 2024

MM made by Wrede, 2nd by Kathy, to approve both 22 October 2024 RGHOA monthly meeting minutes and the 6 November 2024 Organizational Meeting minutes as presented.  Motion carried unanimously.

 

III.     Committee and Officer’s Reports

A.   Ponds - Trina Dooley – Reports continue to be provided monthly, but only when requested.  Aquatic Solutions stated that all invoices have not been paid.  Requested GPI to review invoices status and documentation.

 

Aquatic weed control tech was confronted by 9504 Glenpointe H/O when attempting to use the established right of way to pond 5. A cease and desist letter was drafted by Ralph and Wrede, sent to GPI for mailing to H/O.

 

B.   Parks – Rick Huber – Nothing to report

 

C.   Newsletter - Carolyn Austin – Nothing to Report

 

D.   Website - Ralph Brown – Annual hosting fee was paid.  Still awaiting reimbursement.  Nothing additional to report

 

E.   Landscape – Larry Barroner – Continue to receive weekly updates on tasks performed from the Bright View Team Manager.  Holiday flowers have been planted.  Requested entrance sign at McMullen entrance be trimmed around Riverglen wording.  Authorized repair SO# 8565432 to Repair cut wires and replace damaged irrigation pressure tank ($448.00). 

 

Recommend requesting BV for an estimate to remove hangers and trim low branches including the branch over Pond 1 and a tree that appears to have fallen along McMullen and Pond 4.

 

F.    Finance/Budget – Kathy Hofstad – Monthly financials are on track.  Unexpected expenses included hurricane cleanup and repair of the gazebo.

 

MM by Kathy, 2nd by Wrede to write off 5 small balances owed for: 29026 - $2.93, 28806 - $2.30, 28837 - $.38, 28723 - $.25, 28567 - $.38.  Motion carried unanimously.

 

G.   Riverglen ACC – Jennifer Kokinda

ACC requests: the committee received (8) requests.

MM by Wrede, 2nd by Kathy to ratify the ACC approval for items 1-6.        .  Motion carried unanimously.

Item #7: MM by Wrede, 2nd by Kathy to ratify item as not approved.  Motion carried 5/1 (Larry opposed)

Item #8: MM by Wrede, 2nd by Kathy to modify ACC application to reflect the correct address (11808 Rossmayne) and approve the request.  Motion carried unanimously.

 

First Letters: (1) MM by Wrede, 2nd by Larry to accept the recommendation of the ACC for first letters.  Motion carried unanimously.

 

Second Letters: (2) MM by Wrede, 2nd. by Kathy to accept the recommendation of the ACC for second letters.  Motion carried unanimously.

 

Attorney Letters (2) MM by Wrede, 2nd. by Kathy to accept the recommendation of the ACC for attorney letters.  Motion carried unanimously.

 

Go to Mediaition/Litigation: (4)  - In Collections and Compliance

Abatement: (0)

Currently in Mediation: (1)

MISC: (1)

 

H.   Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs (Collections/Compliance)

Collections:  

 

#1 – Monitoring

#2 – Currently in Bankruptcy

#3 – Awaiting Lien – Deadline in December

#4 - Awaiting Lien – Deadline in December

#5 – Paid

#6 - Awaiting Lien – Deadline in December

#7 – Paid

#8 - Awaiting Lien – Deadline in December

#9 - Awaiting Lien – Deadline in December

#10 - Awaiting Lien – Deadline in December

Compliance:

 

#1 – On Payment plan – amounts need to be updated

#2 - On Payment plan – amounts need to be updated

#3 – Getting a second letter

#4 – MM by Wrede, 2nd by Ralph to draft and send a last chance letter to resolve the issue.  Motion carried unanimously.

#5 – MM by Ralph, 2nd by Kathy to place on hold.  GPI will use a translator (if necessary) to discuss ACC application requirements for items in yard.  Motion carried unanimously.

 

IV.       Management Report – Janet MacNealy- GPI

Written reports were submitted and e-mailed to the BOD.  Board Member CE courses are currently being coordinated for January/February time period.

 

V.        Old Business

 

A.    Hurricane cleanup update – MM by Wrede, 2nd by Kathy to allow up to $4,000.00 to remove dead hangers from trees along Donnymoor Drive.  Motion carried unanimously.

 

B.   Board Vacancy – Discussed possibility of having another at-large board member.  Tabled till next meeting.

 

C.   Basketball Backboard Replacement - On hold till January

 

D.   Online paint palette – Requested assistance from GPI to see if they can assist

 

E.   The Corporate Transparency Act Requirements – Kathy requested board members to provide a copy/photo of their Driver’s License

.

VI. New Business

 

A.   Well Pressure Tank – Repair has been completed

 

B.   Monthly Meeting to 3rd Thursday.  MM by Ralph, 2nd by Wrede to move the monthly meeting to the 3rd Thursday of the month starting in January 2025.  Motion carried unanimously.

 

C.   Holiday Decorations for entrances.  MM by Wrede, 2nd by Kathy for the purchase of new lights and wreaths for the entrances at a cost of $204.00.  Motion carried unanimously

 

D.   Delegation of Authority for President to ratify ACC requests approvals/disapprovals for the remainder of December.  MM by Wrede, 2nd by Cathy to grant this authority to Board President.  Motion carried unanimously.

 

 

       VII.    Homeowner Concerns –

 

A.    2 loose dogs wandering the neighborhood, need to identify the owners and call the Hillsborough County Animal Control to report the issue.

 

B.    Discussion on notifying homeowners to secure car doors and protect valuables.  Will place an announcement on RG web site and GPI Advanta system.

 

X.      Next Meeting – January 16, 2025, Riverview Library, Rm 108.

 

XI.       Adjournment - meeting adjourned at 7:49 pm by unanimous consent.

 

 

 

 

 

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            Secretary                                                                               Date