Board of Directors Meeting Minutes
3 December 2024
Riverview Library (Rm 109B)
9951 Balm Riverview Rd.
Riverview, FL 33569
Directors
Present:
Ralph Brown President,
Unit 7
Wrede Kirkpatrick Vice-President, Unit
1
Kathy Hofstad - Treasurer, Unit 7
Larry Barroner Secretary, Unit 3
Cathy James - Unit 2
Chris Carter Unit 4 (at-large)
Also in attendance:
Janet MacNealy
- GPI
Ali Houshmand - ACC Chair; via phone
Jennifer
Kokinda ACC Vice Chair
Jeff
Kokinda Homeowner 9406 Sunny oak Drive
MM made by Wrede, 2nd by Kathy, to approve both 22 October
2024 RGHOA monthly meeting minutes and the 6 November 2024 Organizational
Meeting minutes as presented. Motion
carried unanimously.
III. Committee and Officers Reports
A.
Ponds - Trina Dooley Reports continue to be
provided monthly, but only when requested.
Aquatic Solutions stated that all invoices have not been paid. Requested GPI to review invoices status and
documentation.
Aquatic weed
control tech was confronted by 9504 Glenpointe H/O when
attempting to use the established right of way to pond 5. A cease
and desist letter was drafted by Ralph and Wrede, sent to GPI for
mailing to H/O.
B.
Parks Rick Huber Nothing to report
C.
Newsletter - Carolyn Austin Nothing to Report
D.
Website - Ralph Brown Annual hosting fee was
paid. Still awaiting reimbursement. Nothing additional to report
E.
Landscape Larry Barroner Continue to receive
weekly updates on tasks performed from the Bright View Team Manager. Holiday flowers have been planted. Requested entrance sign at McMullen entrance
be trimmed around Riverglen wording.
Authorized repair SO# 8565432 to Repair cut wires and replace
damaged irrigation pressure tank ($448.00).
Recommend
requesting BV for an estimate to remove hangers and trim low branches including
the branch over Pond 1 and a tree that appears to have fallen along McMullen
and Pond 4.
F.
Finance/Budget Kathy Hofstad Monthly financials
are on track. Unexpected expenses
included hurricane cleanup and repair of the gazebo.
MM by Kathy, 2nd
by Wrede to write off 5 small balances owed for: 29026 - $2.93, 28806 - $2.30,
28837 - $.38, 28723 - $.25, 28567 - $.38.
Motion carried
unanimously.
G.
Riverglen ACC Jennifer Kokinda
ACC
requests:
the committee received (8) requests.
MM by Wrede, 2nd by Kathy to ratify
the ACC approval for items 1-6. . Motion carried unanimously.
Item #7: MM by Wrede, 2nd by Kathy
to ratify item as not approved. Motion
carried 5/1 (Larry opposed)
Item #8: MM by Wrede, 2nd by Kathy
to modify ACC application to reflect the correct address (11808 Rossmayne) and approve the request. Motion
carried unanimously.
First Letters: (1) MM by Wrede, 2nd by Larry
to accept the recommendation of the ACC for first letters. Motion carried unanimously.
Second Letters: (2) MM by Wrede, 2nd.
by Kathy to accept the recommendation of the ACC for second letters. Motion carried unanimously.
Attorney Letters (2) MM by Wrede, 2nd.
by Kathy to accept the recommendation of the ACC for attorney letters. Motion carried
unanimously.
Go
to Mediaition/Litigation: (4) - In Collections and Compliance
Abatement:
(0)
Currently
in Mediation: (1)
MISC:
(1)
H.
Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs (Collections/Compliance)
Collections:
#1 Monitoring
#2 Currently in Bankruptcy
#3 Awaiting Lien Deadline in December
#4 - Awaiting Lien Deadline in December
#5 Paid
#6 - Awaiting Lien Deadline in December
#7 Paid
#8 - Awaiting Lien Deadline in December
#9 - Awaiting Lien Deadline in December
#10 - Awaiting Lien Deadline in December
Compliance:
#1 On Payment plan
amounts need to be updated
#2 - On Payment plan
amounts need to be updated
#3 Getting a second
letter
#4 MM by Wrede, 2nd
by Ralph to draft and send a last chance letter to resolve the issue. Motion carried unanimously.
#5 MM by Ralph, 2nd
by Kathy to place on hold. GPI will use
a translator (if necessary) to discuss ACC application requirements for items
in yard. Motion carried unanimously.
Written
reports were submitted and e-mailed to the BOD.
Board Member CE courses are currently being coordinated for
January/February time period.
V.
Old Business
A.
Hurricane cleanup update MM by Wrede, 2nd
by Kathy to allow up to $4,000.00 to remove dead hangers from trees along Donnymoor Drive.
Motion carried unanimously.
B.
Board
Vacancy Discussed possibility of having another at-large board member. Tabled till next meeting.
C.
Basketball
Backboard Replacement - On hold till January
D.
Online
paint palette Requested assistance from GPI to see if they can assist
E.
The
Corporate Transparency Act Requirements Kathy requested board members to
provide a copy/photo of their Drivers License
.
VI. New
Business
A.
Well
Pressure Tank Repair has been completed
B.
Monthly
Meeting to 3rd Thursday. MM
by Ralph, 2nd by Wrede to move the monthly meeting to the 3rd
Thursday of the month starting in January 2025.
Motion carried unanimously.
C.
Holiday
Decorations for entrances. MM by Wrede,
2nd by Kathy for the purchase of new lights and wreaths for the
entrances at a cost of $204.00. Motion
carried unanimously
D.
Delegation
of Authority for President to ratify ACC requests approvals/disapprovals for
the remainder of December. MM by Wrede,
2nd by Cathy to grant this authority to Board President. Motion carried unanimously.
VII.
Homeowner Concerns
A.
2 loose dogs wandering the neighborhood, need to
identify the owners and call the Hillsborough County Animal Control to report
the issue.
B.
Discussion on notifying homeowners to secure car
doors and protect valuables. Will place
an announcement on RG web site and GPI Advanta system.
X. Next Meeting January 16,
2025, Riverview Library, Rm 108.
XI. Adjournment - meeting
adjourned at 7:49 pm by unanimous consent.
_______________________________ ________________
Secretary Date