Riverglen of Brandon Homeowners Association Inc.

Board of Directors Meeting Minutes

24 Feb 2024

Riverview Library

9951 Balm Riverview Road

Riverview, FL 33569

 

 

I.             Call to Order and Quorum Call: Meeting called to order at 6:30 pm

Directors Present:

Ralph Brown – President, Unit 7

Wrede Kirkpatrick – Vice-President, Unit 1 (by telephone)

Kathy Hofstad - Treasurer, Unit 7

Cathy James - Unit 2

Chris Carter – Unit 4 (at-large)

 

Directors Absent:

Larry Barroner – Secretary, Unit 3

 

Also in attendance:

Samantha Morfa - GPI

Ali Houshmand - ACC

Jennifer Kokinda – ACC

Rick Huber – Parks

Carl Boswell – 12030 Timberhill

Marlene Carter – 9623 Greenbank

 

II.            Review/Adoption of Minutes:

MM by Wrede, 2nd by Kathy to approve the Jan 16, 2025 RGHOA monthly meeting minutes.  Motion carried unanimously.

 

III.          Presentations – None

 

IV.          Committee and Officer’s Reports

A.   Ponds - Trina Dooley – Treatment reports still not sent by AWC after service, but continue to be received when requested.

 

B.   Parks – Rick Huber – Quarterly service was performed and fountain seems to be operating normally. Rick suggested updating the signs with the park rules, and will provide proposed additions. Gazebo steps need repair. Samantha will contact Mark Mueller. Rick will tape off the broken area to alert users.

 

C.   Newsletter - Carolyn Austin – No update.

 

D.   Website - Ralph Brown – No issues.

 

E.   Landscape – Larry Barroner – Bright view continues to provide status reports on a recurring basis after each visit. BV cleaned up the area where the pine trees fell over the wall, including bamboo shoots in the stump area. The quote from BV for the remaining hurricane clean up (dead / hanging branches) discussed in new business.

 

F.    Finance/Budget – Kathy Hofstad – Large number of late assessment payments is a concern. Cathy suggested adding portal information to courtesy letter and NOLA letter so that homeowners are reminded to login and monitor their balances and payments. MM by Kathy H., 2nd by Chris to disapprove requests for waiver of late fees on accounts ending in 8703, 9125, 8836. Motion carried 4 – 1, Cathy opposed. MM by Kathy H., 2nd by Cathy to waive small balance ($.40) on account ending in 8777. Motion carried unanimously.

 

G.   Riverglen ACC – Ali Houshmand

ACC requests: the committee received (8) requests.

MM by Wrede, 2nd by Kathy to ratify the ACC approval for items 1 - 8. Motion carried unanimously.

First Letters: (11) MM by Wrede, 2nd by Kathy to accept the recommendation of the ACC for first letters.  Motion carried 4 – 1, Cathy opposed.

Item #11 was withdrawn and placed on hold due to ACC request approval.

Second Letters: (2) MM by Kathy, 2nd. by Wrede, to accept the recommendation of the ACC for item #1.  Motion carried unanimously.

MM by Kathy, 2nd by Wrede to accept the recommendation of the ACC for item #2. Motion carried 4 – 1, Cathy opposed.

Attorney Letters: (1) MM by Wrede, 2nd. by Kathy H., to accept the recommendation of the ACC for attorney letter.  Motion carried unanimously.

 

H.   Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs (Collections/Compliance)

Collections:  

No items requiring board vote this month.

Compliance:

#3.  Previously corrected, should have been removed last month.

#4.  Corrected, MM by Wrede, 2nd by Ralph to have GPI to invoice for cost of the attorney letters. Motion carried unanimously.

#5.  Samantha has communicated with the H/O and will assist him with submitting ACC requests. MM by Wrede, 2nd by Ralph to delay mediation. Motion carried unanimously.

 

V.       Management Report – Samantha Morfa - GPI

Written reports were submitted and e-mailed to the BOD.

MM by Ralph, 2nd by Kathy to disapprove the request for waiver of 50% of the attorney fees for violation enforcement at account ending in 8549. Motion carried unanimously.

 

VI.        Old Business

A.   Hurricane cleanup – proposal for removal of additional dead / hanging branches was provided by Bright view. MM by Ralph, 2nd by Kathy to approve the cleanup proposal for $6400. Motion carried unanimously.

B.   Board Vacancy and certifications – River Watch vacancy still unfilled. Chris Carter notified the Board that he will be selling his house and moving away, which will create another board vacancy. GPI will continue to provide listings of board certification training opportunities.

C.   Basketball backboard replacement – Rick continues to seek estimates and has 2 partial estimates so far. Additional info will be provided to the board as it comes in.

D.   Online Paint Palette – The ACC reviewed and approved the online paint palette provided by Sherwin-Williams. A link will be provided on the GPI portal and the RGHOA website.

E.   D&O insurance – policy renewal received from Travelers. MM by Ralph, 2nd by Kathy to approve the premium of $3303.71. Motion carried unanimously.

          

VII.      New Business

A.   Requests to waive late fees – covered in finance / budget.

 

       VIII.      Homeowner Concerns

A.   Carl Boswell expressed his frustration with GPI for lack of response from previous property managers. He had additional questions about documents governing his neighborhood (Unit 4, Phase II), and questions regarding the Riverglen records inspection policy and process.

B.   Increased solicitation in community.

C.   South County pipeline project – Main impact to Riverglen will be significant traffic congestion on McMullen and Boyette roads during construction period.

 

IX.     Next Meeting date – Mar 20, 2025, 6:30pm, Riverview Library (Rm. 108)

 

X.       Adjournment - meeting adjourned at 8:28pm by unanimous consent.

 

 

 

 

 

_______________________________                          ________________

            Secretary                                                                               Date