Riverglen of Brandon Homeowners Association Inc.

Board of Directors Meeting Minutes

January 23, 2024

Riverview Library-Room 137

9951 Balm Riverview Road

Riverview, FL 33569

 

 

 

I.             Call to Order and Quorum Call: Meeting called to order at 6:30 pm

Directors Present:

Ralph Brown – President, Unit 7

Wrede Kirkpatrick – Vice-President, Unit 1 (via telephone)

Kathy Hofstad - Treasurer, Unit 7

Cathy James - Unit 2

Chris Carter – Unit 4 (at-large)

 

Directors Absent:

Larry Barroner – Secretary, Unit 3

Kelly Black – Unit 5

 

Also in attendance:

Angela Parker - GPI

Ali Houshmand – ACC Chair

Rick Huber – Parks committee Chair

Cortney Battistella – Homeowner 9607 Glenox

Kathleen and John Ledger – Homeowner 9616 Glenox

Michael and Mary Babinec – Homeowner 9610 Glenpointe

 

 

II.            Review/Adoption of Minutes:

MM made by Kathy H, 2nd by Cathy J. to approve the Nov 28, 2023 RGHOA monthly meeting minutes as presented.  Motion carried unanimously.

 

III.          Presentations:

Cortney Battistella – Exterior paint issue – she said she was unaware that it was not permissible to paint the gable ends the same color as the approved trim color. She presented several photos of other homes in the community that had gables painted the same color as the house trim, rather than the body color. Playset height issue – she said that the playset would be modified in the next 30 days to comply with the 10 foot maximum height limit.

 

Michael and Mary Babinec – Fence issue / dispute - discussed their perspective on the fence modifications proposed and initiated by the neighbor following the mediation session and impasse. They assert that the fence still blocks their pond view and that the grading change on their neighbor’s lot affects their view and drainage between the lots.

 

IV.     Committee and Officer’s Reports

A.   Ponds - Trina Dooley – Treatment reports for that last 2 months have iindicate that there are access issues preventing AWC from treating ponds 3 and 6. Angela will contact AWC to get more specifics about the access issues so that the homeowners involved can be contacted to resolve the issues.

 

B.   Parks – Rick Huber – Gazebo has some broken slats. Angela will contact mark Mueller to get a repair estimate, and also ask for an estimate to pressure wash the racquetball courts and the community wall near the park that is not covered by creeping fig.

 

C.   Newsletter - Carolyn Austin – No report

 

D.   Website - Ralph Brown – No issues

 

E.   Landscape – Larry Barroner – Micro irrigation for the annuals at the River Watch entrance was reported as inoperative by Bright View. The supply line was likely blocked or severed during installation of new trees at the entrance. MM by Kathy H., 2nd by Cathy J. to accept the repair proposal at a cost of $308.16, with the cost to be shared equally by Riverglen HOA and River Watch HOA.

 

F.    Finance/Budget – Kathy Hofstad – Several delinquent account balances since the Jan 1 assessment deadline, however the reminder letters which should have gone out on Jan 15 had not been sent yet. Angela will follow up with accounting to expedite the mailing of the reminder notices.

 

G.   Riverglen ACC – Ali Houshmand

ACC requests: the committee received 5 requests.

MM by Cathy J., 2nd by Kathy H. to ratify the ACC approval for items 1 - 4.    Motion carried unanimously.

MM by Kathy H., 2nd by Wrede K. to approve the ACC request for item 5, with stipulation that the fence transition from 6 feet to 4 feet high must be within 4 feet length. Motion carried 4 – 1 (Cathy J. opposed).

One additional ACC request for tree removal was received during the meeting. MM by Ralph B., 2nd by Cathy J. to approve the request. Motion carried unanimously.

First Letters: (3)

MM by Cathy J., 2nd by Kathy H. to accept the recommendation of the ACC for second letters for items 1 and 2.  Motion carried unanimously.

MM by Ralph B., 2nd by Cathy J. to hold until next meeting. Ralph will draft a response to the homeowner communication. Motion carried unanimously.

Second Letters: (5)

MM by Cathy J., 2nd. by Chris C. to accept the recommendation of the ACC for second letters.  Motion carried unanimously.

Attorney Letters (4)

MM by Kathy H., 2nd. by Wrede K. to accept the recommendation of the ACC for attorney letters for items 3 and 4.  Motion carried unanimously.

MM by Ralph B., 2nd by Chris C. to contact the attorney for a legal opinion regarding enforcement of item 1.  Motion carried unanimously.

MM by Ralph B., 2nd by Kathy H. to place item 2 on hold for one month, pending owner action to correct the issue.  Motion carried unanimously.

MISC: MM by Ralph, 2nd by Wrede to confer with attorney regarding item 4.

 

H.   Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs (Collections/Compliance)

Collections:

No items requiring board vote

Compliance:

Item #3: MM by Wrede K., 2nd by Ralph B. notify attorney to send a “last chance” letter.  Motion carried 4 – 1 (Kathy H. opposed).

Item #4: Mediation resulted in an impasse, ACC request was approved. Any further legal action would be between the neighbors. Item closed.

Item #5: Corrected. MM by Wrede K., 2nd by Ralph B. notify attorney to remove from the list, and have GPI invoice the owner for attorney fees. Motion carried unanimously.

Item #7: MM by Wrede K., 2nd by Cathy J. to notify attorney to send a “last chance” letter.  Motion carried unanimously.

 

V.       Management Report – Angela Parker- GPI

One homeowner submitted a request for waiver of late fee and interest. No reason   provided. Angela will attempt to find out circumstances of the delinquency and justification for the request.

GPI has set up Zoom sessions for familiarization with new software (Vantaca), and the new bank (Alliance Bank). Kathy H. will attend both sessions.

 

VI.      Old Business

A.   Online ACC Request (web portal) update – new software in use by GPI, target date for change over remains April 1.

B.   Entrance light - Broken entrance light at the McMullen entrance to be replaced this week.

C.   Revisions to ACC documents – Suggested revisions were compiled and reviewed by the ACC. The board will hold a special meeting on Feb 20 to review and finalize.

 

VII.    New Business

A.   Pine tree removal – proposal for removal of 10 dead / declining trees was received from Panorama tree. Angela to ask Panorama to specify which trees need to be removed.

 

VIII.   Homeowner Concerns – None

 

XI.      Next Meeting date –

Special meeting will be held on Feb 20, 6:30 pm at the Riverview Library conference room 136.

Monthly board meeting will be held on Feb 27, 6:30 pm at the Riverview Library conference room 137

               

X.        Adjournment - meeting adjourned at 8:28 pm by unanimous consent.

 

 

 

 

 

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            Secretary                                                                               Date