Board of Directors Meeting Minutes
20 March 2025
Riverview Library (Rm 108)
9951 Balm Riverview
Road
Riverview, FL 33569
Directors
Present:
Ralph Brown President,
Unit 7
Wrede Kirkpatrick Vice-President, Unit
1
Larry Barroner Secretary, Unit 3
Cathy James - Unit 2
Chris Carter Unit 4 (at-large)
Directors Absent:
Kathy Hofstad - Treasurer, Unit 7
Also in attendance:
Samantha Wolf - GPI
Ali Houshmand - ACC Chair
Jennifer Kokinda ACC Vice Chair
Rick
Huber Parks committee
Crissy
Kasch Homeowner, 12533 River Birch Drive
Dan
and Charlotte Wagner Homeowner, 9717 Glenpointe
Drive
Marvin
Young Homeowner, 11815 Rossmayne Drive
MM made by Wrede, 2nd by Cathy, to
approve the 20 February, 2025 RGHOA monthly meeting minutes. Motion carried unanimously.
III. Committee and Officers Reports
A.
Ponds - Trina Dooley Some property damage in the
form of ruts from the Aquatic Solutions ATV was reported. Operator attempted to fill in the ruts. Still having issues accessing the ponds for
service. Ralph stated he will look into this issue to identify a potential
remedy. Monthly treatment reports are provided only when requested. January and February statements have been
paid.
B.
Parks Rick Huber Gazebo and benches in the large
park have been repaired. Bench in small
park needs to be repaired. Will take a
closer look to see what is required to make the repair.
C.
Newsletter - Carolyn Austin No Update
D.
Website - Ralph Brown Riverglen web site is
working correctly. GPI is working with Vantaca to resolve some issues with site.
E.
Landscape Larry Barroner Continue to receive
weekly updates on tasks performed from the Bright View (BV) Team Manager
(Maria). Hillsborough county has done
some work along Donneymoor removing dead hanger branches. It appears they can only access what their
equipment will allow. Requested BV tree
POC to provide an updated estimate for the remaining high tree hangers. Also specified to include the two leaning
trees on pond 4 and the removal of the tree by the pump station on the same
pond. Received an irrigation repair
quote for $390.00 for repair. Also
received a quote of $2,300.00 from BV for trimming the hedge in Riverwatch by
the county pump station
MM by Wrede, 2nd
by Cathy to accept the proposal to repair the irrigation line. Motion carried unanimously.
MM by Ralph, 2nd
by Cathy to rescind/cancel the BV proposal #943510 to remove the dead hangers
from Donneymoor for $6,400.00. Motion
carried unanimously.
MM by Ralph, 2nd
by Wrede to seek other estimates, if proposal is less than $2,300.00, the
president can proceed with having the hedges trimmed. Motion carried unanimously.
F.
Finance/Budget Kathy Hofstad Overall in good
shape. Concerned with the number of home
owner association fees being overdue.
Signed and submitted 2024 tax documents for the community.
MM by Wrede, 2nd
by Cathy to waive 3 small balances due including, account # 8747 for $1.50,
account # 8777 for $.40, and account # 9097 for $1.46.
G.
Riverglen ACC Ali Houshmand
ACC
requests:
the committee received (10) requests.
MM by Wrede, 2nd by Cathy, to ratify
the ACC approval for requests 1-10.
Motion carried unanimously.
First Letters: (19) MM by Wrede, 2nd by Cathy,
to accept the recommendation of the ACC for first letters. Motion carried unanimously.
Second Letters: (2) MM by Wrede, 2nd.
by Cathy, to accept the recommendation of the ACC for second letters.
Motion carried unanimously.
Attorney Letters: (1) MM by Wrede, 2nd by Ralph, to
accept the recommendation of the ACC for attorney letter. Motion carried 4/1 (Cathy opposed)
Go
to Mediation/Litigation: None
Abatement:
No Action at
this time.
Currently
in Mediation: (1) MM by
Wrede, 2nd by Larry, to have the attorney draft and forward a last
chance letter to home owner. Motion
carried 3/2 (Cathy, Chris opposed).
Recommendation
was also made to have GPI (Samantha) contact the homeowner requesting them to
submit three ACC applications for the three items in dispute (shed, gazebo, and
jungle gym)
MISC:
Item # 6
Tarp on Roof. MM by Ralph, 2nd
by Wrede, to have the homeowner respond by 15 May 2025 on the status of the
claim to repair their roof. Motion
carried unanimously.
H.
Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs
(Collections/Compliance)
Collections:
No actions at this
time.
#1. On payment plan, payments are up to date.
#2. Paid up and disbursed payment to association
#3. In foreclosure
#4. Paid in full
Compliance:
No actions at this time.
#1. Paying as required, $600.00 monthly payment
is up to date.
#2. On payment plan. Has 2 remaining payments.
Written
reports were submitted and e-mailed to the BOD.
Homeowner was contacted who had concerns of an overhanging limb over
their property. They were told they
could trim branches over their property.
V.
Old Business
A. Board
Vacancy and Certifications. MM by Cathy,
2nd by Chris to nominate Crissy Kasch to become a board member
representing unit 5. Motion carried
unanimously.
B. Basketball
backboard replacement presentation was made by Rick and we narrowed down the
perspective requirements. Rick will get
an updated estimate and present to the board at the April meeting.
VI. New Business
A. 2025
CPA Engagement Letter - $1,800.00 for the compilation and $350.00 for the
filing fee.
MM by Cathy, 2nd by Wrede to accept the expense
and proceed with engagement. Motion
carried unanimously.
VII.
Homeowner Concerns South County Water Pipeline project to begin
fall 2025. Requested the county to continue to provide updates on the project.
Home owner of 11815 Rossmayne
Drive stated the fence installed on the property next to his was poorly
installed. Stated the ACC chair is
welcome to come to his property to see the issue.
VII.
Next
Meeting date April 17, 2025 Riverview Library (Rm. 108)
IX. Adjournment - meeting
adjourned at 8:02 p.m. by unanimous consent.
_______________________________ ________________
Secretary Date