Board of Directors Meeting
24 September 2024
Riverview Library (Rm
137)
9951 Balm Riverview
Road
Riverview, FL 33569
Directors
Present:
Ralph Brown President,
Unit 7
Wrede Kirkpatrick Vice-President, Unit
1
Kathy Hofstad - Treasurer, Unit 7
Larry Barroner Secretary, Unit 3
Cathy James - Unit 2
Chris Carter Unit 4 (at-large)
Directors Absent:
Unit 5 - Vacant
Also in attendance:
Angela Parker GPI
Jennifer
Kokinda ACC Co-Chair
Rick
Huber Parks committee
MM made by Wrede., 2nd by Kathy, to
approve the August 27, 2024 RGHOA monthly meeting minutes. Motion carried unanimously.
III. Committee and Officers Reports
A.
Ponds - Trina Dooley Meeting to be scheduled with
pond maintenance tech to discuss issue of reports being provided on a recurring
basis. A Riverwatch resident asked
Riverwatch President questions as to how often the pond next to their home was
treated and when the treatments are to be performed.
B.
Parks Rick Huber Continuing to seek possible
replacement backboards and provide cost to the board. Met with the light
replacement company to ensure access to control boxes. Annual Saturday in the Park is scheduled for
26 October 2024 from11:00 a.m. to 2:00 p.m.
C.
Newsletter - Carolyn Austin Newsletter was
published and mailed to Riverglen and Riverwatch residents. All board members stated they received their
copy in the mail. Great job Carolyn!
D.
Website - Ralph Brown Hosting fee will come due in
November, awaiting invoice.
E.
Landscape Larry Barroner Continue to receive
weekly updates on the tasks completed from the Brightview (BV) Team
Manager. Trees have been identified
showing signs of disease and are scheduled to be removed on September 2,
2024. Two irrigation leaks were
identified and the information was provided to Bright View Team Manager. Awaiting estimate for repair.
MM by Kathy, 2nd
by Wrede to approve a one-time authorization to Ralph for up to $5,000.00 for
the repair of the two leaks avoid delays in getting the repair completed. Motion
carried unanimously. Repair estimate
came in after the meeting for $1,830.00.
Authorization was given by Ralph to BV for the repair.
F.
Finance/Budget Kathy Hofstad Normal monthly financials.
Discussion: Account
#28621 were charged fees that should have been caught by GPI accounting earlier
when the discrepancy was identified.
MM by Kathy, 2nd
by Cathy to waive late fees and interest fees charges to account. Motion
carried unanimously.
Discussion: Account #28580, homeowner
requested HOA to waive late and interest fees from their account.
MM by Kathy, 2nd by Wrede to
deny the request of the homeowner to waive mentioned fees. Motion failed, 2/4 (Chris, Cathy, Ralph &
Larry opposed) due to previously mentioned issues with GPI accounting.
MM by Cathy, 2nd by Larry to
waive $25.00 of the $75.00 owed for the 1 January 31 March, 2024 period when
the association dues increased and the fees were waived during this time. It was determined GPI accounting should have
identified and caught this error. Motion
Carried, 5/1 (Kathy opposed)
G.
Riverglen ACC Jennifer Kokinda
ACC
requests:
the committee received (2) requests.
MM by Cathy, 2nd by Wrede, to ratify
the ACC approval for the 2 requests.
Motion carried unanimously.
First Letters: (12) MM by Wrede, 2nd by Wrede
to accept the recommendation of the ACC for first letters for numbers 1-5, 7,
and 10-12. Motion carried unanimously. Numbers 6, 8, and 9 were corrected prior to
the meeting.
Second Letters: (9) MM by Wrede, 2nd.
by Kathy, to accept the recommendation of the ACC for second letters.
Motion carried unanimously.
Attorney Letters (0) No action at this time.
Go
to Mediation/Litigation: Item # 1
corrected
Abatement:
No Action at
this time.
Currently
in Mediation: See Compliance
#3.
MISC:
(12)
#1 is still on
hold possibly corrected, but awaiting ACC confirmation. #2, and #3 have been corrected. The remaining 8 are on hold till next months
due to a delay in letters being sent to home owners.
MM by Ralph, 2nd
by Wrede to send a 1st letter to #11. Communication regarding the ACC request form
had already been sent, with no response from the H/O. Motion carried unanimously.
H.
Legal: Ralph Brown, Wrede Kirkpatrick, Co-Chairs
(Collections/Compliance)
Collections:
#1. Considered
closed, asked to remove from list.
#s 3-18. Late
assessment fees, Interest fees and Attorney fees and costs. Meeting with GPI accounting planned to
discuss the number of issues.
Compliance:
#1. Continues to be paid, homeowner has requested
pay off amount.
#2. Shed has been moved, discussion over fees
charged, suggested payment
over a 612-month time period to home
owner.
#3. Special letter has been forwarded. Hold till next month.
#4. Corrected, GPI to invoice the H/O for attorney
fees.
#5. MM by Wrede, 2nd by Cathy to waive
attorney fees due to extenuating
Circumstances. Motion carried unanimously.
#6. Pending inspection, on hold till next month.
Written
reports were submitted and e-mailed to the BOD. No new homeowners this
month. Donnymoor sidewalks were pressure
washed. GL Polk electrical work was completed.
V.
Old Business
A. Fountain
Repair waiting on repair estimate
B. Dead
Pine Tree Removal Estimate was provided by Panorama Tree Service for $550.00
per tree and stump removal. $2,200.00
for 4 trees to be removed.
MM by Ralph, 2nd by Wrede to accept the quote
provided. Motion carried unanimously.
VI. New
Business
A. Annual
Meeting Materials and Notices. Annual
meeting is scheduled for 6 November 2024.
Mailed notices will include information on the board vacancy and ACC
Revised Standards.
B. 2025
Budget Workshop CY 2025 proposed budget was presented to board members. Provide Kathy any additional input prior to
Budget approval meeting 22 October 2024.
VII.
Homeowner Concerns
-
HOA member voiced concerns to GPI management about
the Vanica software application showing Account Balance vs. Credit on personal
account.
-
HOA President and Treasurer requested attending GPI
representative to coordinate a meeting with GPI accounting management to
discuss continuing accounting issues.
VII.
Next
Meeting date October 22, 2024 Riverview Library (Rm. TBD)
IX. Adjournment - meeting
adjourned at 8:38 pm by unanimous consent.
_______________________________ ________________
Secretary Date